Accounts Payable Specialist

The Role at a glance:

The Accounts Payable Specialist is responsible for opening and distributing unit reports, invoices, and various other documents received from operating units. The Accounts Payable Specialist also performs a variety of accounting related functions which include reviewing/auditing unit reports, corporate credit card expense reports, vendor and invoice data entry, accounts payable check processing and distribution. The Accounts Payable Specialist will prepare and maintain files/documents related to various vendor forms, research and reconcile vendor statements and aging reports, prepare vendor credit applications, and assist with special projects.

What you'll be doing:

• Complete timely integration of vendor invoices, including account coding, into the accounting system across multiple companies and operating locations.
• Perform timely and complete review of accounts payable data resulting in accurate capture, recording and maintenance of the data and timely and accurate payment to vendors.
• Perform consistent and accurate audit procedures to include vendor verification, invoice coding, timely receipt and proper approval of invoices.
• Perform timely and accurate processing of the AMEX (American Express) or other company owned credit cards utilizing the Concur or Bank of America reporting system
• Perform consistent audit of petty cash reimbursement requests
• Ensure vendors are properly approved and verified through proper internal controls designed to prevent fraudulent transactions
• Set up and maintain vendor files as outlined in accordance with policies and procedures
• Complete vendor credit applications for review and approval.
• Prepare calendar year end 1099 forms

What we're looking for:

Must-haves:

• At least two years’ relevant work experience.
• High school diploma or equivalent.
• Strong computer skills, especially in Microsoft Office suite.
• Excellent communication skills, both written and verbal.

Nice-to-haves:

• Associate’s degree or higher education.
• Experience with Microsoft Dynamics GP ERP or similar systems.

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