The Role at a glance:

Job Summary:   Design Cuisine is seeking an Event Producer in the VA, DC, MD area. The Event Producer is responsible for managing events of a variety of sized.  S/he is responsible for maintaining positive relationships with established event locations as well as for identifying and building upon location list. S/he must work both independently and as part of team to fully manage account processes including production and client activity. S/he will attend, execute and manage events as needed. S/he will also work closely with the Account Executive in the administration, execution and production process of his events.  S/he will work with the DOS and Senior Event Producer to assist in recruiting and training new Event Producers. S/he must promote the Company’s culture, mission and philosophy.

What you'll be doing:

ESSENTIAL DUTIES AND RESPONSIBILITIES: 
•    Promote teamwork and quality service through regular communication and coordination with other departments.
•    Adhere to company requirements for guest/employee accidents or injuries and in emergency situations.
•    Assist in implementing standardized procedures for the front of the house (FOH) for OP staff.
•    Assist with maintaining manual summarizing standard operating procedures (SOP). 
•    Attend, oversee and execute events, as identified.

Sales Management:
•    Cultivate collaborative, mutually supportive relationships with and among customers, venues, community, sales, office, culinary and service staff, both on and off premise, across Design Cuisine and Elior Brands.
•    Maintain contact and effective communication with all parties throughout the planning process to ensure the highest level of guest satisfaction for all clients.
•    Attend/conduct pre-event and post-event meeting with clients, culinary and service staff, in conjunction with Sales Executive, to ensure client satisfaction and identify areas of opportunity.
 

Account Management:
•    Partner with Account Executives by managing calendar and appointments, scheduling logistical, sales and tasting meetings.
•    Work independently to respond to and act on client questions and needs including menu selections, logistics, rental equipment and party production. 
•    Work independently to respond to and act on in- house questions including menu selections, logistics, rental equipment and party production. 
•    Partner with Account Executive in party production/event logistics, including:
o    Preparing folders and sending booking staff sheets
o    Finalizing menus and distributing event orders to appropriate departments/ managers. 
o    Prepare liquor permits and liquor quantity guides
o    Prepare rental orders, coordinate delivery, pickup and payment.
o    3rd Party vendor orders, delivery and invoicing
o    Prepare all event specific documents to assist other departments in successful event execution, including but not limited to Supervisor Worksheets, floor plans, production timelines.
•    Attend tasting(s), walk-throughs, warehouse meetings, as necessary.
•    Maintain an accurate event file on all clients reflecting their needs and update with changes.
•    Update CaterXpert accurately and timely to ensure other departments can plan and schedule efficiently and correctly, including but not limited to; entering guarantees, updating event timing.
•    Produce concise information and directions for on-site event staff.
•    Be present onsite at each event to ensure proper event setup and satisfaction of client.
•    Supervise set-up and execute on-site event management procedures.
•    Oversee all contracted vendors, exhibitors, and manage volunteers on-site during the event.
•    Maintain event budgets.
•    Maintain contact and effective communication with all parties throughout the planning process to ensure the highest level of guest satisfaction for all clients.
•    Perform basic accounting functions as they relate to sales contracts, client billing and collections.
•    Assist in collection of final vendor invoices for billing.
•    Follow up with clients 48 hours after event conclusion to ensure satisfaction and secure future bookings.  

GENERAL: 
-    Travel, as necessary, to different properties/venues.  
-    Attend and participate in all scheduled meetings and training sessions.
-    Perform and complete all reasonable assignments as requested by management.
-    Follow proper time keeping policies and procedures. 
-    Follow all sign in and out procedures for keys.
-    Know and follow all Design Cuisine emergency and safety procedures. 

What we're looking for:

Qualifications:

• College degree preferred.
• 2 + years of prior administrative experience.
• 3 + years of experience in event planning, sales or event management.
• Prior hotel/hospitality/catering experience required.
• Excellent computer skills necessary, including EXCEL, MicroSoft Word and MicroSoft Office
• Exceptional interpersonal, organizational, and communication skills.
• Ability to communicate work related information to co-workers, supervisors, vendors and clients.
• Able to work flexible work schedule in order to accommodate business levels.

Compensation Range

$75,000 - $85,000

Our Benefits:

• Medical (FT Employees)
• Dental
• Vision
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
• Discount Program
• Commuter Benefits (Parking and Transit) 
• EAP
• 401k
• Sick Time
• Holiday Pay (9 paid holidays)
• Tuition Reimbursement (FT Employees)
• Paid Time Off 

#boost #indeedelior